Purpose

The purpose of this article is to provide instructions on verifying the data your site submits to the Dose Index Registry (DIR) is accurate and complete. 

 

We highly encourage you to review your submitted data at least every two months to help make sure data are flowing correctly to the DIR. You may receive e-mail notices from the NRDR to remind you to perform a “data quality check”, but, even if you do not receive a notice, you are still responsible for performing this critical step in preparation for your next aggregate feedback report.

 

To determine if we are receiving your data please log into the NRDR portal and follow the steps, below, to conduct checks on your data.

 

Compare Volume of Exams Received to Volume Transmitted

Use the Summary of Data Submitted report for CT,  DR, and Fluoro to determine the last time your facility submitted exam data to the NRDR. Run the report, leaving the date range blank to retrieve all data, and compare the NRDR number of exams received with your volume of exams sent. Please contact us at [email protected] if there is a noticeable difference between the NRDR numbers and your total number of exams submitted.

 

If there are discrepancies, you should check the volume of exams received per month by using the date range filter to review one month at a time and compare the NRDR monthly total of exams received against your total number of exams submitted.

 

Determine if Each  Device is Sending Exam Data

There are several reports that can help you verify your devices are all sending data. A good tool to work with is the Summary of Data Submitted report for CT, DR and Fluoro. Run the report with a date range of at least the last three months so that you can review what your devices have been sending since the last Executive Summary report (issued quarterly). The scatterplot displays the date each of your devices sent exam data to the NRDR. If any data are missing or if an entire  devices’ exam data do not appear in the report, contact the ACR Connect - DIR Link Support Team to troubleshoot potential data transmission problems.

Note: Please refer to the Manage Device Profiles article for information on device profiles.

 

You should also check that Study Descriptions are being sent to confirm the names of your exams are being captured. To do this, open the Summary of Data Submitted Report for CT, DR, and Fluoro. Query by Study Description for CT and Study Type by Study Description or Requested Procedure Description for DR and Fluoro, select Null or missing/blank from the RPID / Study / Short Name for CT and ACR/Req./Study filter for DR and Fluoro and note which scanners are listed in the legend. If Null is not listed as a possible value for RPID / Study Description / Requested Procedure Description, then all scanners are transmitting Study Descriptions.



Review Exams for Mapping Accuracy

Sites should routinely review your data for mapping accuracy and data completeness. You can do this by first logging into the DIR, then visiting the Exam Name Mapping Tool in the DIR portal, selecting a modality and facility/corporate account, and verifying exams are mapped correctly to an appropriate mapping value. 

Note: Please refer to the DIR Exam and Procedure Name Mapping FAQ for commonly asked questions and helpful articles regarding mapping.



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