Learn how to review and update invoice calculation settings, apply discount coupons, manage fee options, and recalculate annual NRDR registry fees.
Important: Review your invoice settings during the annual renewal process to help ensure your registry fees are calculated accurately.
Access Location Corporate Account Management > Financial | Update Physician counts & coupons | Compare Fee option calculations | Save Changes Generate updated invoice if needed |
Overview
The Manage Invoice Settings page allows Corporate Account Administrators to update the information used to calculate annual registry fees, including physician counts, discount coupons, and fee option selections.
Where to Find Manage Invoice Settings
Corporate menu > Invoices > Manage Invoice Settings
Discount Coupons
The Discount Coupons section allows you to enter discount coupons for facilities or individual physicians. Coupons already applied to the account are displayed in the table below the entry fields.
- Apply facility-level discount coupons.
- Apply physician-level discount coupons.
- Review previously applied coupons.
- Add new coupons as needed.
Overall Invoice Information
The Overall Invoice Information section displays the physician and facility counts used to determine annual registry fees. Most values can be updated directly from this page.
Note: The field "How many facilities will you be submitting data for during the calendar year?" is automatically calculated based on the number of active facilities in your corporate account and cannot be edited.
Only registries with participating facilities are included in the fee calculation table. For example, if no facilities have applied to the Dose Index Registry (DIR), the DIR will not appear.
Fee Option Selection
The Fee Option Selection section provides a detailed comparison of estimated fees under each available pricing model and identifies the currently selected option.
Full Registry Access Displays fees calculated using the Full Registry Access model. | Limited Single Database Access Displays fees calculated using the Limited Single Database Access model. |
Note: Limited Single Database Access is not available if any facility participates in DIR or GRID because those registries apply to all physicians within the corporate account.
Recalculate Invoice
After making changes, use the Recalculate feature to review how updates affect your annual fees before saving.
- Update invoice settings as needed.
- Click Recalculate.
- Review the updated fee calculations.
- Click Save to retain your changes.
If your changes require a revised invoice, the system will display a confirmation message and send the updated invoice by email.
Quick Reference
| Task | Action |
|---|---|
| Apply a discount coupon | Use the Discount Coupons section |
| Review physician and facility counts | Use Overall Invoice Information |
| Compare fee structures | Review Fee Option Selection |
| Recalculate fees | Click Recalculate |
| Save updates | Click Save |
Frequently Asked Questions
Who can access Manage Invoice Settings?
Corporate Account Administrators can access and update invoice settings.
Can all invoice fields be edited?
No. The facility count field is automatically calculated from active facilities and cannot be manually changed.
What does Recalculate do?
Recalculate lets you preview how changes will affect annual fees before saving.
What happens when changes are saved?
If a revised invoice is required, the system generates an updated invoice and sends it by email.
Related Resources
Need Help?
Have questions about invoice calculations, discounts, fee options, or annual registry fees?